Electronic Document Stoarage

Started by ChrisP5 • 2 replies • 1689 views

💬 Join us to post & get advice from 50,000 HOA & Condo leaders.

⚡ Takes 30 seconds

Already a member? Log in

ChrisP5 (Missouri)
Posts: 165

Posted:

Does anyone use an online document storage provider to store electronic copies of board / association documents? I was thinking of a place to store copies of board minutes, executive session minutes, correspondence, financials, monthly backup of our quickbooks files, etc. Currently most of our historical documents are in boxes in a storage shed and I am not sure what type of data backup our MC does. My logic is that it makes it easy for the board to have access to historical data, disaster protection, etc. Any thoughts on this?

PeterB1 (Florida)
Posts: 257

Posted:

Yes, we do.

If I did not have the Information Technology background, it would not have happened. It did require significant knowledge to set up and load the repoository. We use 'Windows Live' and have done so for about 2 years. Since all our financial records and BOD minutes are created in an electronic form, it is pretty easy.

I load the documents to the repository quarterly. The members of the Board are given a link to retrieve documents. It lets some of us sleep better!

If all your documents are paper, you have a really be job ahead.

peter

SteveM9 (Massachusetts)
Posts: 3,699

Posted:

You could use these: (free)

docs.google.com
drop.io

We use docs.google.com and use the blogger tool to tell members we have added a new file like minutes for them to view. Pretty simple. If you wanted upload your quicken file to your google mail every once and a while that would work as a backup.

As far as scanning all your old docs to electronic form? LOL, good luck. That will take forever.

🎯 You've read this entire discussion

Join the conversation with 50,000 HOA & Condo Leaders:

✓ Ask follow-up questions
✓ Share your experience
✓ Get expert advice
✓ Access 350,000 discussions

Create Free Account →

⚡ Takes 30 seconds

Already a member? Log in here