Quorum??

Our governing documents state:
The presence in person or by proxy of ten percent (10%) of all members of the Community Club shall constitute a quorum for the transaction of business at any meeting of the members. Each member member of the Community Club shall be entitled to one (1) vote in person or by proxy upon each subject properly submitted to vote. Proxies shall be signed and filed with the Secretary of the Community Club prior to the opening of the meeting at which filed, unless by their express terms they are given for a longer duration.
We have 441 members. Our quorum would be 44 members at our Annual General meeting.
My question is this. If our meeting starts with 100 members attending holding 20 proxies for a total of 120 members represented...we have a quorum. As the meeting carries on, members start to leave. If the meeting is 4 hours long and 75 members have left by the time we are voting on an motion, do we recount for our quorum?
The quorum fluctuates at a meeting doesn't it? How do others deal with a fluctuating attendance at meetings as far as your quorum goes. Do you take the count at the beginning and stand by that count or do you recount at intervals?

Good question Swan. The quorum is verified and required BEFORE the meeting is called to order. Once the meeting is called to order business can be transacted until the meeting is adjourned. One exception is when there is not a quorum present a future meeting can usually be established with a lower percentage required for a quorum.

MarieG: Thank you for your response. However please don't assume every person involved with this forum and HOA here has outside managers. Many of us use this forum because we are self-managers. If it was as easy as asking our association manager I wouldn't have bothered with this forum.

If life could be so easy! Most of the dissenters are the type of individuals who like to speak at our meetings but don't get involved. One of them knows Roberts Rules of Orders inside out and will get into shouting matches with spittle flying if your interpretation doesn't match his...at 85 years old and hard of hearing, I would think his heart couldn't last through one more of those but it keeps on ticking. I sometimes check my back for a target and have to remember-it takes two to argue!!!

SwanB - Your meeting started with 120 members by person or proxy. This number is almost 3 times that necessary for a quorum. It is irrefutible, not only can transaction of business begin but that the vote can commence. Unfortunately 4 hours passed without a vote, why??? What was the real purpose of the meeting??? Regardless, since there were 25 members in person left after 4 hours, your quorum was 45 members (25 present plus the 20 proxies). You do not have to recount the vote, as long as the vote question was the same to count the 20 proxies it was a legal vote. In your scenario, taking the count at the beginning or at intervals, or at the end is irrelevant. You ALWAYS had a quorum. GeraldT1