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Subject: Directory in nonprofit private HOA
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Author Messages
LouH1
(Michigan)

Posts:173


03/30/2021 7:11 PM  
We have a community of elderly people who would like to know who their neighbors are. They used to get Directories every year, but that was stopped years ago. Now I keep getting requests from co-owners for a Directory of some sort. i have heard that if a resident agrees in writing to be placed in a Directory with name, address and phone number, they can do this. We could ask all 102 co-owners in our community and make a Directory of those who sign permission to put themselves on the list. Is this proper and legal to do this? If not, is there any other way to accomplish this? Our Documents are very old and do not say anything about a Directory. Thanks!
NpS
(Pennsylvania)

Posts:4144


03/31/2021 4:17 AM  
Hi Lou

I suggest that you try to find out who stopped the directories and why?

In today's world of identity theft risks especially to vulnerable populations, I would speak to a local attorney before proceeding.

Sikubali jukumu. Read all posts at your own risk.
CathyA3
(Ohio)

Posts:1746


03/31/2021 6:02 AM  
Our attorney recommended making any directory "opt in" - ie, you have to agree to to have your info listed, otherwise no go.

Names of owners can be found on public records (for example through the county website's Property Search feature). It's not like people can't find this stuff on their own. And I believe that in most/all states, a list of owners and addresses in one of the records that an HOA is required to provide if asked for it. I vaguely remember someone saying that there is a legal difference between making required info available if asked for it vs. proactively providing it when it's not asked for (take this with a grain of salt, though, I'm not s lawyer).

Providing names and addresses is fine since it's public info. I would hesitate to give out email addresses and phone numbers unless the owner explicitly agrees to this. People get way too many scam, spam and phishing emails and way too many scam and telemarketing phone calls - I'd hate to contribute to the problem. And an HOA needs to be at least a bit concerned about whether the info they provide will be misused.

Personal opinion as a condo owner: just because my neighbors want my info does not mean I'm required to give it to them.
JohnC46
(South Carolina)

Posts:10817


03/31/2021 10:34 AM  
Lou

Many older folks are paranoid about any of their information being published even if a name and address. There should be an opt out option for any directory.
NpS
(Pennsylvania)

Posts:4144


03/31/2021 11:32 AM  
If you do decide to go the Directory route, you should be prepared for the administrative burdens that go along with your decision. Record alterations and maintenance can get surprisingly time consuming.

Sikubali jukumu. Read all posts at your own risk.
LouH1
(Michigan)

Posts:173


03/31/2021 11:52 AM  
Good point! thank you for your contribution to this conversation.
TimB4
(Virginia)

Posts:17532


03/31/2021 1:09 PM  
We did the same thing.
We also did not get enough residents willing to be in the directory to justify the cost.

My suggestion - don't do it. Simply tell those requesting to go introduce themselves to their neighbors.
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Forums > Homeowner Association > HOA Discussions > Directory in nonprofit private HOA



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