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Subject: Zoom Meetings---The Future of Board Meetings?
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Author Messages
NpB
(Arizona)

Posts:288


05/22/2020 12:50 PM  
Do most of you think Zoom Board meetings will replace in person Board meetings in the future?
GenoS
(Florida)

Posts:3805


05/22/2020 1:13 PM  
Everyone here has a crystal ball.
JohnT38
(South Carolina)

Posts:300


05/22/2020 1:19 PM  
No. In our community we have too many old people that would not use Zoom. Also, my personal belief is holding the meetings in the clubhouse is much more personal and Zoom just can't replicate this.
MelissaP1
(Alabama)

Posts:9306


05/22/2020 1:52 PM  
Nope. Zoom is too vulnerable. Plus people are social creatures. They will want to meet in person.

Former HOA President
JohnC46
(South Carolina)

Posts:9461


05/22/2020 2:25 PM  
NO
JohnC46
(South Carolina)

Posts:9461


05/22/2020 2:26 PM  
Posted By JohnC46 on 05/22/2020 2:25 PM
NO




The maybe exceptions is a BOD with a lot of absentee members as in they do live there year round.
BillH10
(Texas)

Posts:495


05/22/2020 2:38 PM  
Zoom is a useful tool, as with others who have commented, we will not encourage its use as a replacement for traditional meetings.

I believe one of its most effective uses will be as an application to permit absentee owners who live hundreds or thousands of miles away to observe Board meetings and participate in Annual Meetings. We are also seeing it used for short notice meetings to deal with issues which, under ordinary circumstances, cannot not wait until the next regularly scheduled Board meeting.

We have used Zoom several times since this began, it was useful and generally a better experience than a voice conference bridge, but we were not blown away. Perhaps we are somewhat jaded as we are retired from a major telecommunications corporation (the one which begins with A), we began widely using video teleconferencing over 20 years ago as we had team members in a number of states.
GeorgeS21
(Florida)

Posts:2681


05/22/2020 4:38 PM  
New standards will follow what has happened with VTCs due to C19 ... will be several years.

But, it will like gain usage with Board meetings:
- in vacation communities
- for communities where there is seriously inclement weather predicted for those days
- maybe every other meeting
- when an outside expert cannot attend the physical meeting
- when an attorney offers a lower rate to not appear in person

It will be interesting to see how this all changes over the next few years. Statute will likely lag a bit.
MikeH24
(California)

Posts:9


05/22/2020 5:22 PM  
Posted By NpB on 05/22/2020 12:50 PM
Do most of you think Zoom Board meetings will replace in person Board meetings in the future?




Hi,

Replace? I doubt it. I do think it will become a standard supplement to meetings.

We've been using Webex for almost two years at every meeting to accommodate traveling directors and remote owners, and to provide an audio recording to which we can refer whenever there is any disagreement while ratifying the meeting minutes.

Transitioning to Webex-only during lock-down wasn't too difficult.

During the lock-down many Video-Conferencing providers are offering free plans:

https://www.zdnet.com/article/best-video-conferencing-software-and-services-for-business/
SamE2
(New Jersey)

Posts:258


05/23/2020 6:18 AM  
We are a vacation property and have been using conference calls for Board meetings for years.
SheliaH
(Indiana)

Posts:3224


05/23/2020 12:24 PM  
No, but I think you will see it in cases of bad weather. I don't know if you can keep recordings, but if you can, maybe the business portion of the meeting can be put up on the website for a month or two in case people want to see what happened.
MikeH24
(California)

Posts:9


05/23/2020 12:55 PM  
Posted By SheliaH on 05/23/2020 12:24 PM
.... I don't know if you can keep recordings, but if you can, maybe the business portion of the meeting can be put up on the website for a month or two in case people want to see what happened.




For California at least:

https://www.echo-ca.org/article/electronic-recordings-during-hoa-board-meetings
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Forums > Homeowner Association > HOA Discussions > Zoom Meetings---The Future of Board Meetings?



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