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GuidoR
(Arizona)
Posts:3
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| 07/11/2006 12:51 PM |
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I am trying to get information about various Association Board structures.
Please post the following information:
How many members serve on your HOA Board of Directors?
Is the voting in your HOA done AT-Large?
Does your HOA have districts and if so is the voting done by district?
Guido Romano
www.greentreesvillage.com
www.riverviewrvresort.net |
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JulieS
(Georgia)
Posts:412
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| 07/11/2006 1:24 PM |
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| Our neighborhood is 137 homes, no sections, and we have five board members (president, VP, treasurer, secretary and director). The board makes decisions on behalf of the neighborhood. No voting takes place among members except for the annual election. |
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RogerB
(Colorado)
Posts:4686
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| 07/11/2006 2:12 PM |
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Guido, those are interesting web sites you posted.
The number of Directors on HOA Boards varies from 3 to 9 for HOAs we manage.
Voting is done several ways:
a) The Board votes at Board meetings for most matters; includes creating or amending Rules and Regulations and Resolutions.
b) Members vote at members' meetings for electing and removing Directors, Budget ratification, amending the By-laws and any other business brought which is brought forth by members.
c) Members voting by mail-in ballots for amending the Declaration.
d) Members voting by signing a petition.
Not quite sure what you mean by voting AT-Large. I think you may be referring to a very large HOA which has several districts with voting for Directors-at-large who will represent all districts. None we manage have separate districts so there is no voting by district. Some have sections with varying assessments in each section. In those the voting per unit is weighted according to the amount of assessment paid. |
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BradP
(Kansas)
Posts:2491
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| 07/11/2006 3:05 PM |
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Guido:
We have 167 homes in our subdivision. Our by-laws call for up to 7 board members, currently we only have 4 but I am going to try and fill the remaining 3 spots this fall. We don't have districts. Board votes on everything except annual elections, special assessments and changes to our cc&r's. |
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GuidoR
(Arizona)
Posts:3
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| 07/11/2006 5:24 PM |
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What I mean by the term "AT-LARGE" is does the membership vote on the board of directors in your particular HOA or is the voting done by districts. In Greentrees Village a HOA dating back to the early 70's the Association decided to develop its CC&R's that promitted 15 districts in a 576 lot development.
This has been a problemactic system and I am trying to mass enough information to offer the BOD a change to the BYLAWS Reducing the board to 7 members and have all 7 members run at large allowing the total membership to vote on all board candidates instead of of having borad members elected in most part by a few folks on their district of residence.
I am trying get the members to increase the pool of potential qualified candidates for board membership.
Guido |
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JulieS
(Georgia)
Posts:412
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| 07/12/2006 9:07 AM |
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It sounds like the process you have in place in more like politics with districts, etc. What would be the reason for this in an HOA? How does this benefit the HOA? I would simplify things by removing the districts and going with the 7 board members based on who is willing to volunteer and being voted by the members.
How do you consider a quorum at a meeting, do you have to have a certain number from each district, etc.? Sounds overcomplicated and I would definitely simplify things. It is hard enough to find volunteers and then to place limitations on finding them? I personally do not know of any neighborhoods that operate this way and we have much larger ones in the area I live. I can see representation from different parts of the neighborhood for committees (neighborhood watch, etc.).
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BradP
(Kansas)
Posts:2491
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| 07/12/2006 12:46 PM |
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Guido:
I am assuming with such a large community that districts were formed to get participation and representation from the whole community. We looked at doing that, we had a phase I and a Phase II in ours and to date I am the only person from Phase II to ever serve on the board. However, we decided against it. I like the concept, however, I think in an HOA setting it would be more beneficial to have the best volunteers available no matter where they live. |
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GuidoR
(Arizona)
Posts:3
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| 07/12/2006 5:57 PM |
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UPDATE! The Board of Directors yesterday voted down a motion to allow for a vote at the Members Annual Meeting to reduce the Board from 15 directors, 15 alternates and 15 districts to a 7 member Board of Directors which would be voted on at-large by the total membership.
We are trying to bring it to a ballot measure at the Annual Members Meeting via petitions.
Wish us luck. I never heard of 30 board members before sitting around tables with part of that number with their backs to the membership before all having the right to discuss a motion.
Thank you for the input, keep it coming, I am passing it on to our office. |
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