ThelmaB (Tennessee)
Posts: 29
Posts: 29
Posted:
Can a manager require all e-mail messages from Association members come through him, rather than through the Secretary?
A service of:
Community123.com
Professional websites for HOAs & condos, since 2004
Professional websites for HOAs & condos, since 2004
🎁 1st year FREE for HOATalk members! →
Started by ThelmaB • 12 replies • 1639 views
💬 Join us to post & get advice from 50,000 HOA & Condo leaders.
Create Free Account →
⚡ Takes 30 seconds
Already a member? Log in
JonD1
Posts: 2,350
Posts: 2,350
Posted:
Thelma:
The MC works for the Board and property. They do not set standards for operation nor do they IMO require anything. They can suggest, they can ask but in the end the Board should have the final say.
If the Secretary taking messages serves the Board that should be done if the MC taking messages serves the needs of the property better that should be the system used
The MC works for the Board and property. They do not set standards for operation nor do they IMO require anything. They can suggest, they can ask but in the end the Board should have the final say.
If the Secretary taking messages serves the Board that should be done if the MC taking messages serves the needs of the property better that should be the system used
ThelmaB (Tennessee)
Posts: 29
Posts: 29
Posted:
JonD1--
Thanks for the reply. I feel the manager is taking all the duties of the Board, through the request of the President. I will make sure that changes at the next Board meeting. The other 2 Board members, along with me, have still not recieved any copies of management contracts. We do not know when the contracts are up for renewal.
Thanks for the reply. I feel the manager is taking all the duties of the Board, through the request of the President. I will make sure that changes at the next Board meeting. The other 2 Board members, along with me, have still not recieved any copies of management contracts. We do not know when the contracts are up for renewal.
JonD1
Posts: 2,350
Posts: 2,350
Posted:
IMO the Board should have access to copies of any contract entered into on behalf of the property.
On many properties the Board members may give away their role on the Board to the President or MC as a way of avoiding any real involvment.
The suddenly the President and MC begin to beleive they control was is done and in some cases they are in fact allowed to do so. The President in most cases serves as a rsult of being appointed by the remaining members of the Board that process can be reveresed and they can be removed from that role if and when necessary.
On many properties the Board members may give away their role on the Board to the President or MC as a way of avoiding any real involvment.
The suddenly the President and MC begin to beleive they control was is done and in some cases they are in fact allowed to do so. The President in most cases serves as a rsult of being appointed by the remaining members of the Board that process can be reveresed and they can be removed from that role if and when necessary.
MaryA1 (Arizona)
Posts: 7,043
Posts: 7,043
Posted:
I agree with Joh, on the other hand, who members send emails to depends upon what resp. have been given to the manager and whether or not the manager can take some actions w/o prior board approval. In my assn, the manager is the point of contact for the members. If I see a violation or some other issue that needs board attention, I email the manager. If it is something she can handle directly, she does, or if it's something that requires the attention of the board she relays the message to them. For ex. if I see a tree down in the common area I email the manager and she contacts the landscaper directly. This is not something the board needs to get involved in. Bottom line: it all depends upon what procedures the board has put into place regarding the duties of the manager. However, it is up to the board to decide what those procedures are not the manager.
ThelmaB (Tennessee)
Posts: 29
Posts: 29
Posted:
Thanks Mary. I have requested a copy of the Manager's contract from the president and the Manager. The Manager does not respond, and the President tells me she will copy for me if she can find it. Can you imagine! you see, I am the only Board member, in the last 10 years that have questioned the Manager, and I plan to continue, until I can get some answers, as to why. I am totally concerned for my community, and I am the only Board member that is taking any action,or being committed to the Association. Thanks to all for any info and reply's.
BruceC3 (Ohio)
Posts: 17
Posts: 17
Posted:
We had a website set up where the emails supposedly were footed to the other board members if you clicked on their title, well, the President went thru them first and
a lot of times they never got them. You know our website email didn't work, just on his name. lol
a lot of times they never got them. You know our website email didn't work, just on his name. lol
ThelmaB (Tennessee)
Posts: 29
Posts: 29
Posted:
Thanks everyone for your responses. Our Board was just informed by the manager that he, and the President have complete control, naturally I questioned him over that statement, as I am secretary of the Board. The manager then looks toward the president with this comment, " I can't make her understand ". how is that for a manager?
DanS9 (Colorado)
Posts: 23
Posts: 23
Posted:
I think I would remove teh president and search for a new PM .
MaryA1 (Arizona)
Posts: 7,043
Posts: 7,043
Posted:
Thelma,
I tend to agree with Dan. But, where are the rest of the board members in all this? Why do they allow the Pres to push them around and also to allow the manager to have so much authority? The BOD should be in control and by that I mean the whole board, not just the Pres. It seems to me all the board members are in need of an education! You cannot put too much blame on the PM if the board is afraid to exert their authority.
I tend to agree with Dan. But, where are the rest of the board members in all this? Why do they allow the Pres to push them around and also to allow the manager to have so much authority? The BOD should be in control and by that I mean the whole board, not just the Pres. It seems to me all the board members are in need of an education! You cannot put too much blame on the PM if the board is afraid to exert their authority.
KW3 (California)
Posts: 146
Posts: 146
Posted:
Mary, normally I can see your point clearly. But since Thelma didn't give us a picture of other BDs, I would suspect, according my experience, that most likely those other BDs are on the pres' side and under the pres' control. Unfortunately I see Thelma is fighting into this alone w/o other BDs support. But I hope she does have strong back up from the homeowners. It will be a difficult fight and mission for her if she remains to go forward. IMHO
ThelmaB (Tennessee)
Posts: 29
Posts: 29
Posted:
Thanks everyone, unfortunately, it seems I am doing this alone, but I have to say that I don't get the feeling the other 3 are with the President. One board member married, so she has left the board, another b.member is out of the country all the time, but thru his e-mails he totally is against what is happening with the president and the manager. The third B.member also travels most of the time. she did attend the last b.meeting, but left before the meeting had ended, as we both gave the president and manager a bid from another landscaper and the manager reluctantly accepted the info, telling us he had already got the other bids. These 3 Board members are brilliant and we have no problems. of course that doesn't help me,as I feel i am going it alone. I plan to hang in there.
ThelmaB (Tennessee)
Posts: 29
Posts: 29
Posted:
we do have a board meeting on Oct.5th, will keep you informed. unfortunately the newly married b.member has never attended a B.meeting this year, the other one has attended 1 meeting and th e third one has attended 2 meetings, so maybe this meeting will be the charm.
🎯 You've read this entire discussion
Join the conversation with 50,000 HOA & Condo Leaders:
- ✓ Ask follow-up questions
- ✓ Share your experience
- ✓ Get expert advice
- ✓ Access 350,000 discussions
Create Free Account →
⚡ Takes 30 seconds
Already a member? Log in here