Committee Rules

Started by JoyceR • 4 replies • 1438 views

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JoyceR (California)
Posts: 9

Posted:

Our HOA Board has recently started forming committee’s.
Our CC & R’s lists only the duties of board members, which is very general.
Does anyone have a list of rules to govern the responsibilities of a committee?
Thanks
Joyce

BarbaraK (Florida)
Posts: 36

Posted:

Committees are usually formed at the Board's discretion. Their duties are set forth by the Board. I don't think any CC&R's list committee duties. The committees usually report back to the Board for any final decision. For example, Landscaping Committees can inspect, make suggestions for improvements & report their findings back to the Board. Keep in mind that whenever a Committee meets, their meeting must be open for homeowners to attend, just like Board Meetings. These Committees can be "Standing Committees" like the Architectural Review Committee. Some are formed just for the purpose of doing one or two jobs. The Board can set the rules for each Committee to follow... I hope this helps.
Barbara K

JoyceR (California)
Posts: 9

Posted:

Thanks Barbra. I think we are going down the right road.
Joyce

JosephW (Michigan)
Posts: 882

Posted:

Re: Committees

Don't just set up committees with vague responsibilities. Give them realistic projects and goals and keep them on track. Do not let them fail. There is nothing more frustrating for a committee than to work on a project only to have the board shoot it down. A board member should be a liaison to every committee to ensure they understand their parameters, association finances, and how to build a community consensus for their projects.

There are some god articles on committees at:

http://www.communityassociations.net/board_committees.html

Joe

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SusanW1 (Michigan)
Posts: 5,202

Posted:

Your bylaws should state that the Board or the president can appoint committees, as needed, or at least the chairs for the committees, who can then turn around and get committee members. This is a great way to get general members active in goverance. (These same people are good candidates for board positions later)

The committees can be "charged" with a specific task, i.e. plan the Fourth of July Float and Party, and then are discharged OR can be on-going. In any case, they don't act on their own, unless they have a budget and a task to do. They report to the Board and may make recommendations for action. A board member is usually the liaison from the committee to the Board, but does not have to make the committee report to the Board.

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