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Messages |
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RovinK
(New York)
Posts:6
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| 10/24/2006 10:32 AM |
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| hi,i have told all board members i choose not to be on the board ,we called the annual meeting we got new normines is there anything we the old board members got to do . |
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BrianB
(California)
Posts:1748
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| 10/24/2006 12:12 PM |
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it might just be terminology, but the new nominees must be elected to the offices by the owners in a legal meeting.
Then, once they are elected, the "old" board retires/is gone, and hands over the reins to the new board. paperwork, signature authority, keys, accounts, documents, etc. all get handed over.
then, the "new" board elects a president, VP, treasurer, and any other positions required by the by-laws, and proceeds to do business. |
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JosephW
(Michigan)
Posts:787
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| 10/24/2006 6:42 PM |
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The best thing to do is not let them walk into this with no preparation, or history. Every outgoing board member should have (or if not, should prepare) a board book (3-ring binder), for each incoming officer and board member. This should contain:
1) A calendar with critical dates, such as corporation reporting, tax filing, annual meeting,
2) Past minutes
3) past and latest financial statement(s)
4) current contracts
5) Insurance information
6) Any unresolved items
7) current correspondence
8) All CC&R's, Rules
9) Any forms or standard letters used
10) List of contacts developed during your term
11) Emergency information
Some words of encouragement and something to make them smile, and look forward to their term in office. Don't scare them off immediately.
You may want to include this also:
http://www.caidc.org/hoa/assn221/documents/so%20now%20you're%20on%20the%20board.pdf
Wish them luck from all of us here on HOATalk, and let them know they can come here for help.
Joe
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Community Associations Network, LLC
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