BarbaraP3 (Maryland)
Posts: 90
Posts: 90
Posted:
Our HOA is a about 90% part-time (subdivision) community. Two bod members are residing on a 12 month basis, 5 bod members reside in various other states. I have noticed that some boards meet on a quarterly basis. How do you conduct daily/weekly business? You can't possibly wait 3 months to give direction to your manager....so how do you do it without violating the open meeting requirements?
We communicate and make some decisions faily regularly by e-mail such as:
1. A contractor offered to pay us monthly to discard his refuge from working on one of our members homes in our dumpster.
2. Move marina computer/camera from present location to guard house.
3. New locks for the clubhouse
4. Christmas bonus for employees
5. Use check scan from the bank
6. Update website w/new software
7. Request for additional fee for permit (previously appvd at meeting)
8. Pets in the managers office
9. Eviction
10. Lien on a lot (we have a collection procedure in place but need to let all bod's know about the upcoming proposed liens)
11. Winter projects
12. Vandalism to manager and resident’s tires
13. Etc, etc
We have 4 bod meetings, 4 work sessions per year plus our annual meeting. We do not meet during Dec,Jan,Feb. We are currently reviewing bids for our pool contract but will hold off making a decision until our Feb meeting when we will meet with the two top bidders.
Any advice from you would be most appreciated.
Thanks,
Barb
We communicate and make some decisions faily regularly by e-mail such as:
1. A contractor offered to pay us monthly to discard his refuge from working on one of our members homes in our dumpster.
2. Move marina computer/camera from present location to guard house.
3. New locks for the clubhouse
4. Christmas bonus for employees
5. Use check scan from the bank
6. Update website w/new software
7. Request for additional fee for permit (previously appvd at meeting)
8. Pets in the managers office
9. Eviction
10. Lien on a lot (we have a collection procedure in place but need to let all bod's know about the upcoming proposed liens)
11. Winter projects
12. Vandalism to manager and resident’s tires
13. Etc, etc
We have 4 bod meetings, 4 work sessions per year plus our annual meeting. We do not meet during Dec,Jan,Feb. We are currently reviewing bids for our pool contract but will hold off making a decision until our Feb meeting when we will meet with the two top bidders.
Any advice from you would be most appreciated.
Thanks,
Barb