appointment of plat representative to Master Board

I am a board member in a community that has many plats and a Master board as well... our plat representative has been on the Master's for 8 years and our plat board decided that when her term was up that we would send a different person to represent us. But this is the problem.... The person who has been there for 8 years has been the president of the Master's for several years and she doesn't want to give up her position, and asked that we consider sending her for another 3 years. We thanked her for her services but that we had decided that when her term was up that someone new would go to the Masters. Being the president on Master's and having her cronies, they have told us that they are challenging the appointment of a new representative to the Masters. # 1 can the Master's challenge our decision ? # 2. This person says that we have appointed a new person illegally and has hired the Master Board's attorney to challenge us.... This attorney is also our plat attorney.. Isn't this a conflict of interest? # 3 what is the proper process for appointing a new representative. We had a quarum . we posted the special meeting to appoint the new person.
We have minutes of all meetings regarding our choice... My question is " did we do something wrong that we are unaware of. The president of the Master's was also appointed in the same manner 8 years ago. Can anyone give us a little insight as to what the master's is challenging ?
The attorney is asking for, 1. a copy of the minutes where the decision was made to appoint and the motion to do so was passed.
2.When & where the notice for a special meeting was posted 48 hours in advance. 3. Why the president was not notified of this meeting
stating "indeed if there was a special meeting"
4. Was a quarum present and where was the information documented.
We have sent the attorney all items pertaining to this and still they seem bent on challenging. She brought this to the annual Masters meeting and as president of course made our plat board look like idiots. When someone asked that it be noted in the minutes as to what was transpiring with her withholding the name of the new Representative to our plat, she replied that no minutes were being taken that evening... Don't minutes have to be taken at all meetings? Please help us as we are a fairly new board and need your input.

The legal relationship between our Master and sub Association sounds like the one in my HOA. The attorney is basically connected to the management company, which represents both associations.

Hopefully, we won't have to go through this, as the president we recently got a resignation from (off the HOA board) is our representative on the Master. The HOA board wants him replaced because he doesn't even attend the regular HOA meetings, let along communicate anything that is happening with the master.

I'll keep an eye on this thread, as I suspect that we will have the same thing to contend with. We think the cronies on the Master board will throw enough votes to him to keep him on the board, but can't be sure at this point.

Good luck to you!