RonaM (Tennessee)
Posts: 2
Posts: 2
Posted:
Can a p.o. box be used as the contact address for members and legal matters?
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Contact address
Started by RonaM • 4 replies • 2643 views
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RogerB (Colorado)
Posts: 5,067
Posts: 5,067
Posted:
Yes a P.O. address can be used. The designated address to use as the contact address is provided by the owner/member. For HOA correspondence I also include the street address; and for legal matters I include the real property address (such as: lot, block, section, township, range, county and state).
I am in the process of getting members with internet service to provide signed authorization to use their e-mail address when allowed by the controlling docs. An amendment to the Bylaws is used to clarify the Declaration phrase "delivered by mail". E-mail delivery will reduce the association's expenses and more importantly the members can be provided notices of Board and Member meetings, minutes of all meetings, monthly and annual financial reports, regular assessment statements, news, etc.
Roger
I am in the process of getting members with internet service to provide signed authorization to use their e-mail address when allowed by the controlling docs. An amendment to the Bylaws is used to clarify the Declaration phrase "delivered by mail". E-mail delivery will reduce the association's expenses and more importantly the members can be provided notices of Board and Member meetings, minutes of all meetings, monthly and annual financial reports, regular assessment statements, news, etc.
Roger
LisaS (Illinois)
Posts: 341
Posts: 341
Posted:
If you are referring to Board members, generally the answer is no.
A physical street address is required to serve legal paperwork. We list the address of our HOA president as our 'corporate' address registered with the state.
A physical street address is required to serve legal paperwork. We list the address of our HOA president as our 'corporate' address registered with the state.
DavidD (Virginia)
Posts: 5
Posts: 5
Posted:
PO Boxes generaly can not be used for legal notices.
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