Meeting Minutes

Started by CherylC • 3 replies • 1691 views

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CherylC (Florida)
Posts: 10

Posted:

Hello all,

When you are changing something in the HOA and it is documented in the meeting minutes but no where else, what do you do?

HOA board decided in 2004 to charge late fees and a certain interest rate, doesn't this need to be added to the CC&R's and bylaws?? How else would you know, if the previous board members are no longer and say the paper work was not kept?

Confused,
CherylC

RogerB (Colorado)
Posts: 5,067

Posted:

Cheryl, no this is not added to the CC&Rs or the Bylaws. It is recorded in the minutes and the minutes are supposed to be maintained (filed) for the life of the HOA.

GeraldT1 (<Not Specified>)
Posts: 519

Posted:

CherylC,

In addition to the recording in the minutes, I would think this change classifies as a resolution, notification of which should be provided to the residents.

GeraldT1
NNJ

JoelM (Ohio)
Posts: 10

Posted:

What associations must do, as you have here, is be very diligent about minutes and do not get lulled into a false sense of informality. The HOA is most members' most significant asset both financially, and life-style wise. It should be handled like any other business or financial asset. Minutes must be kept and should be approved. I also recommend that minutes be published to the entire association via newsletter, e-mail or posted on an association website, a place where by-laws and CC&Rs can be placed and easily accessible. This is simple and inexpensive technology no matter how big or small the association is.

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