Deposit of Association checks

Shelly,
If you are referring to assessments, I would suggest at least monthly. I would imagine the assessments bills are sent out yearly and broken down into monthly payments. You can pay yearly opr prepay any way you want most places I would think. I can think of no reason to wait any lomger than that.
I don't recall the issue being raised before. Why the question?

I am with Michelle on this one. I personally think you should get any check into the bank within two weeks of receipt period.

I will also once again plug the idea of a lockbox. This is a magic PO box. The bank gets said mail and deposits your fees and forwards any and all correspondence. My HOA uses one that the management company helped setup. Today I received our proposed budget and if I read it correct, we pay the bank $0.35 for each item sent there. As a note, we have 308 homes and a single annual bill. So this is not a high volume deal. I know that the fees are sliding based on volume.

In my job I have been in on meetings regarding these nifty services and can say that their bank offers many options on top of processing and sending the paper on. They would include having images available on a secure web site for a period of time. They also offer CDs with the images, and FTP download of all images. The images would include front and back of the envelope and all contents therein.

Shelley: I have to admit, I do not understand his logic at all.

It makes no sense. What difference does it make what the board members are paying?

Isn't everyone paying the same thing?

If not, why not?

Shouldn't they be?

If they are not, do your governing documents allow for different payments? I would be very surprised.

Anyway, sounds like the board needs to institute a more solid deposit policy.

I have worked for a condo association for 8 years and have been doing the responsibilities of treasurer. We have 120 units and I make 4 deposits every month, weekly on Fridays. It also depends on your bank to not get hit with fees for so many transactions per month.

Hope this helps.

To all,
It seems as if Shelly has stepped in a mud pile and from the posting, legitiomate questions about the fees the Board members pay seem to be a problem. As has been pointed out, the fees should be the same unless this is a condo, then, as you know, it is prorated.
Accepting all that, I think the problem is: what can Shelly do, that will give her the information she What Shelly wants, and as far as I can see, deserves.

I would suggest she first try making a motion that the figures be published. Certainly they can't be secret for the Board or any owner, it is all in your documents each and every year, or should be. You can not budget until you know your income. That's how I see it.
If the motion is denied, I think a point of order can be called because the Board would be commiting an illegal act.
Is this a simple case of just not being a squeaky wheel and you should squeal louder? Giving all the benefit of the doubt, I find the qestion as asked to be ligetiment and encourge Shelly to run this down. Treat it as an administrative snag and ask it be corrected officially. No results from that I would attempt to make a comment at a Board meeting about it, and request it be included in the minutes. If resistance continues, line up some supporters to go to Board and request the info. Keep doing that and if necessary at the annual meeting, first thing out of the bat, call "A point of order" and see what the response is. It seems clear you have some suspecions. If they are not satisfied, I would consider legal help.

Most important to see everything you ask is reflected in writing somewhere, and this is known. Things go sour, you stand on your record.