procedure to remove few BOD's

Been informed the petition to request special meeting associations to sign. Several association members are saying we also need new quotes from new management companies. Because the HO are not trusting the new management being related.I want to do this right . We are not in position to get qoutes, we can't hire or cancel contract.I do understand why this mistrust would be there.
Some HO are concerned that our annual meeting is coming up in October, the BOD's and relative management could say they collected more proxies than they did.How would we know ? The HO are afraid we vote them off they vote themselves back on.
Thanks for your help. This site is so helpful

Is there going to be a motion at the meeting (to rehire the MC)?

If so, there will be a "debate" time on the motion. Get up and state your concerns. Have your facts and concerns ready to list. Encourage a NO vote until a research committee can be formed to evaluate the contract.

Otherwise, if the Board has the power to hire and fire the MC, then the HO can give input, but have no power to hire or change companies.

Park,

Correct me is I'm wrong, but it appears you have two separate issues:

1) displeasure with the current management company
2) voting new members onto the board at the October meeting

The issues you have with the management company should be addressed at a board meeting. Only the board has the power to hire a new management company or renew the contract of the current mgmt co. All you can do is voice your complaints and ask that they consider a new company. Make certain you have all your facts straight -- make no assumptions, only state factual information regarding their incompetence. That's about all you can do about this issue.

As Glen suggested you may gather proxies from members who will not be attending the annual meeting at which time board members will be elected. However, be certain proxies are allowed and also be certain you can be named a proxy. Some board require the proxies be given to a board member. This should be stated on the proxy.

At the annual meeting, a member may make a motion that the members can vote on. However, they cannot make a motion to do anything that the gov. documents do not give them the power to do and they cannot make a motion to override a decision of the board unless the gov. documents give them that power. Keep this in mind if you are planning to make a motion regarding the management company. It may just be a wasted effort, unless your goal is just to show the board how much support you have for your position.

Frankly, at this point, my first priority would be getting new members elected to the board. If this is a successful venture, then the new board can decide what to do about the management co. IMO, it's best to just concentrate your efforts on one thing at a time.

MaryA1: Very good point. I was thinking more of making sure they weren't all signed by the same person. I guess you'd have to rely on the manager for that information.

I think Park's biggest issue is not exactly what is the correct way for the board to conduct the meeting and the election, but what he and other members can to do make sure it is done properly.

Again, the hard work needs to be done now, and that will be to canvas the neighborhood, one home at a time, and make sure to collect enough proxies to constitute a majority vote.

He is very wise to be cautious of them saying to everyone, "Nope, not enough to win. Sorry!"

I think he's telling us that this board already does not do things by the book, or by the docs, but that there is no way the homeowners have been able to stop them so far.

Also, even if you could find an alternative management company, there may well be a long-term contract in place with the current one. There is probably a release clause in there somewhere, but you would really need to have your new board in control to make sure you cancel their contract legally.

Just because the former board may have done things improperly does not mean a new one can do things improperly, too.

I forget how many homes you said are in your association, but this is going to take some work, so please get started early!

Best of luck to you. Keep us posted.

thanks,