Replacing a BOD member

Started by KirkW1 • 4 replies • 1119 views

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KirkW1 (Texas)
Posts: 1,665

Posted:

One of our board members has resigned from the board due to her husband's health. Our documents state that the BOD appoints a replacement to fulfill her term. (This will be until next May or so.)

I am curious to hear suggestions on finding a person to fulfill her term. I feel somewhat at a loss because while I can think of some people, the truth be known I don't think the four remaining people, I don't feel we know a very large cross section of the membership (311 houses). My first thought though is to reach out to an individual who the manager talked into not running so he could instead be on the ARC. (I don't agree with her thoughts on this.) Another idea that comes to mind is the person who ran but wasn't elected.

AnnaD2 (Florida)
Posts: 960

Posted:

The way we do it is to send out a notice that we have a vacancy/open seat on the Board. We ask people to send letters of intent. Then we hold a meeting where the remaining board members review all the letters and appoint the person they feel would be most suited.

RogerB (Colorado)
Posts: 5,067

Posted:

Kirk, I would consider the candidate who was not elected unless you think they would not be good Board members. BTW what is your manager thinking? It is not professional for them to do what you mentioned.

KirkW1 (Texas)
Posts: 1,665

Posted:

I think that the manager realized that the person who chose not to run would be good for the ARC. But it seems incredibly presumptuous to assume that the BOD (none of whom had been elected yet) would decide that this person should actually be on that (or any other) committee. I would like to have had the guy stand up and speak at the members meeting and possibly have voted for him.

The manager seemed very interested in having the same number of candidates as there were positions. And in our first board meeting she seemed quite concerned that all members of the BOD have some title or position.

While I have those and other issues with our manager, I can say she is a far sight better then either of her predecessors. In fact, I had decided two years ago that I would run for BOD as soon as transition took place to ensure that we never have a manager like the one in place when I purchased. She was rude, and pretentious. She also seemed to work hard at reading into the CC&Rs to make them mean anything she didn't like. At the same time she was missing some major problems while focusing on minor ones.

BruceF1 (Connecticut)
Posts: 2,535

Posted:

Kirk.

Although the advice of an experienced property manager should often be solicited, it should not be up to the property manager to decide on how many candidates there should be for a BOD election, or that everyone have titles, or whatever. I doubt your CCRs and bylaws give such authority to a property manager. The powers of the association lie with its members and BOD.

So, anyone who wants to run for a board seat should toss his/her hat into the ring and get someone to nominate them. We had 12 unit owners running for 5 board positions at our last election.

I would suggest that, at the next board meeting, each board member suggest one or two people to fill the vacant seat on the board. Then, someone from the board should be tasked to contact each individual to see if they would accept an appointment and submit a small resume. Then, invite each interested person to come before the board for an interview. Following the interviews and review of the resumes, discuss the candidates and then the BOD should vote on the candidate (or candidates). The person the board decides on is then appointed to fill the vacant position for the remainder of the unexpired term.

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