Officers' Job Descriptions

JuneJ1 (Kansas)
Posts: 1

Posted:

I'm in the process of writing job descriptions for our HOA officers. I'd like to see samples of others. Please post or refer me to the job descriptions of officers in other HOA's. thanks

MaryA1 (Arizona)
Posts: 7,043

Posted:

June,

I'm surprised the duties of the officers aren't already outlined in your bylaws!

EllenS1 (Florida)
Posts: 1,148

Posted:

There is no reason to do this..they are already speific in your docs. No one person can specify what the "job descriptions" are.

KirkW1 (Texas)
Posts: 1,665

Posted:

I don't think our documents do have job descriptions. Now we are the first board, but I don't see that we need job descriptions. Most people have a pretty good idea that the President runs the meetings, the Treasure oversees the finances, and the Secretary keeps the minutes. I would be very much in favor of allowing each rendition of the board deciding among themselves what the job descriptions are.

GlenL (Ohio)
Posts: 5,491

Posted:

June welcome to HOATalk and as others have said the information should be in your By-Laws already but I'm going to post ours for you.

OFFICERS

Section 3.1. Election and Designation of Officers. The Board of Trustees shall elect a President, a Vice President, a Secretary and a Treasurer, each of whom shall be a member of the Board of Trustees. The Board may also appoint an Assistant Treasurer and Assistant Secretary and such other officers as in their judgment may be necessary who are not members of the Board of Trustees but who are members of the Association, or persons who could be heirs-in-law of a unit owner under the Ohio statutes of Descent and Distribution provided they are occupiers of a unit.

Section 3.2. Term of Office; Vacancies. The officers of the Association shall hold office until the next organization meeting of the Board of Trustees and until their successors are elected, except in the case of resignation, removal from office or death. The Board of Trustees may remove any officer at any time with or without cause by a majority vote of the in office. Any vacancy of any office may be filled by the Board of Trustees.

Section 3.3. President. The President shall be the chief executive officer of the Association. He shall preside at all meetings of members of the Association and shall preside at all meetings of the Board of Trustees. Subject to direction of the Board of Trustees, the President shall have general executive supervision over the business and affairs of the Association. He may execute all authorized deeds, contracts and other obligations of the Association and shall have such other authority and shall perform such other duties as may be determined by the Board of Trustees or otherwise provided for in the Declaration or in these By-Laws.

Section 3.4. Vice-President. The Vice-President shall perform the duties of the President whenever the President is unable to act and shall have such other authority and perform such other duties as may be determined by the Board of Trustees.

Section 3.5. Secretary. The Secretary shall keep the minutes of meetings of the members of the Association and of the Board of Trustees. He shall keep such books as may be required by the Board of Trustees and shall give notices of meetings of member of the Association and of the Board of Trustees as required by law, or by these By-Laws or otherwise, and shall have such authority and shall perform such other duties as may be determined by the Board of Trustees.

Section 3.6. Treasurer. The Treasurer shall receive and have charge of all money, bills, notes and similar property belonging to the Association, and shall do with the same as may be directed by the Board of Trustees. He shall keep accurate financial accounts and hold the same open for the inspection and examination of the and shall have such authority and shall perform such other duties as may be determined by the Board of Trustees.

Section 3.7. Other Officers. The Assistant-Secretary and Assistant-Treasurer, if any, and any other officers whom the Board of Trustees may appoint shall, respectively, have such authority, and perform such duties as may be determined by the Board of Trustees.

Section 3.8. Delegation of Authority and Duties. The Board of Trustees is authorized to delegate the authority and duties of any officer to any other officer and generally to control the actions of the officers and to require the performance of duties in addition to those mentioned herein.

Studies show that 5 out of 4 people have problems with fractions

RobertR1 (South Carolina)
Posts: 5,164

Posted:

June,
Are you by chance referring to "Officers" appointed by the Board. Our Board can select "Officers" for specific jobs and they do not have Board Standing but they can have authority, as directed by the Board. If so, then the appointment would also be their "Job description".

I suspect most association follow the guidelines of the Not for profit Business in the state. But be forewarned, this law does not fit like a glove on some associations.

SusanW1 (Michigan)
Posts: 5,202

Posted:

We did get more specific in our bylaws, only because no one was designated to do some things that had not been mandated before. Along with the general stuff the bylaws added that the president is to act as liaison to the township and the secretary is to maintain an accurate list of all members.

RobertR1 (South Carolina)
Posts: 5,164

Posted:

Susan,
If memory serves you jumped into the fray because you wanted to help, and you have come a long way. In reflection, what surprised you the most from day 1 until now. Without elaboration, for me, it was what a failure some of the "Leadership" of the ass0ciations had concocted. Couple that with the hard job it is to induce change, would be mine. As you know, it is a work in progress, even the ones well run.