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Old Motions...New President/Board

Started by DagmaraR • 7 replies • 1399 views

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DagmaraR (Florida)
Posts: 2
Posted:
Simple question, although I know I will not get a simple answer...

Example: Board approved a project let's say add lights for a cost of no more than $5,000. However when proposal checked (old one new prices came in at $5,700. New board (President) puts a hold on it and suggests more research to be done (which already done in the past year) for different type than what originally was approved without addressing it at a meeting...is this ok?
RobertR1 (South Carolina)
Posts: 5,164
Posted:
Dagmar,
For a simple question, it sure dumbfounded me. I don't hsve a clue what the problem is , who done it, or who would say it is ok.

As a wild guess it sounds like a board could have made a misjudment, or maybe received a bad quote or something and now want to change their minds. Well, to me, if the Board made an original decision for a legitimate expenditure, they have every rght amd probably responsibility to change their minds and without doubt the authority to do so.

However, I am not evaluating the total picture or have misunderstood the reasoning in the presentation of the problem. I bet I am way off base.
RogerB (Colorado)
Posts: 5,067
Posted:
Dagmara, Yes it is okay. The motion was for a cost of no more than $5000. The Board can get more bids or try to pass a motion to approve $5700.
MaryA1 (Arizona)
Posts: 7,043
Posted:
Quote:
Posted By DagmaraR on 06/30/2008 12:00 PM
Simple question, although I know I will not get a simple answer...

Example: Board approved a project let's say add lights for a cost of no more than $5,000. However when proposal checked (old one new prices came in at $5,700. New board (President) puts a hold on it and suggests more research to be done (which already done in the past year) for different type than what originally was approved without addressing it at a meeting...is this ok?

Dagmara,

Are questioning the Pres suggesting more research or the fact that his actions were not taken at a meeting?
BradP (Kansas)
Posts: 2,640
Posted:
Quote:
Posted By DagmaraR on 06/30/2008 12:00 PM
Simple question, although I know I will not get a simple answer...

Example: Board approved a project let's say add lights for a cost of no more than $5,000. However when proposal checked (old one new prices came in at $5,700. New board (President) puts a hold on it and suggests more research to be done (which already done in the past year) for different type than what originally was approved without addressing it at a meeting...is this ok?

Simple answer...YES...The old motion was for $5,000, proposed price is higher, therefore project can not proceed under old motion.
SusanW1 (Michigan)
Posts: 5,202
Posted:
If a motion was made approving the $5,000 (I hope there was and it was recorded in the minutes) and the figure changes, then the motion just gets amended, by another vote. The Board motion can be "recinded" (backed out and cancelled - 2/3s vote needed) or "amended" (changed by majority vote)
RobertR1 (South Carolina)
Posts: 5,164
Posted:
Astute observation Susan and welcome for clarification. As all that red this thread will know this applies to Board Meeting past and action by the Board. The actions, of course, are taken by the Board. The snag seems to be an inquiry from a homeowner wanting an explanation to the council. I would think something like a statement posted by Susan would close the matter with the council, IF, the Board is responsive to the ownership. Some boards may want to play big brother or something and refuse to inform the council of the question because they feel it will "start something."

As Lily Tomlin said on Laugh In; "And that's the trufth."
KirkW1 (Texas)
Posts: 1,665
Posted:
I think your main concern is continuity in board actions. And if you don't have a rotation of only a portion of your board, you should look for a way to correct the situation. You should have no more then what makes a quorum facing election each year. This way you have at least a minority of the board to explain the direction the board has taken.

If the previous motion was for $5000 and the bids came to $5700 then one of two actions should be taken. One is realize that the expense was greater then expected and amend (or recreate an) action to allow the greater expense. Otherwise look into why it costs significantly more then expected. Keep in mind this is 14% cost over-run.

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