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LaverneB
(Florida)
Posts:121
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| 06/15/2008 8:52 AM |
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| Our HOA keeps everyones personal information on file. Now I am having a problem with this. I believe only the house history should be kept on file. I mean there is SS #'s credit card #'s, etc...why would the HOA need this? We change BOD every year so can you imagine the fun someone can have with this information? Any help on this one? Or should I ask lawyer? We now no longer do this new ruling from what I heard. So should the BOD destroy those records?? Thanks LaVerne Florida |
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BradP
(Kansas)
Posts:1742
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| 06/15/2008 10:02 AM |
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Posted By LaverneB on 06/15/2008 8:52 AM
Our HOA keeps everyones personal information on file. Now I am having a problem with this. I believe only the house history should be kept on file. I mean there is SS #'s credit card #'s, etc...why would the HOA need this? We change BOD every year so can you imagine the fun someone can have with this information? Any help on this one? Or should I ask lawyer? We now no longer do this new ruling from what I heard. So should the BOD destroy those records?? Thanks LaVerne Florida
Why does your HOA need SS #'s and Credit card #'s. My personal thought is those records should be shredded immediately ...if that information got out and was traced back to negligence on your HOA it could be big trouble. |
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LaverneB
(Florida)
Posts:121
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| 06/15/2008 10:29 AM |
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| This is what I am thinking! 30 years ago they did a credit checks. Now this is not allowed,I also should think all should be shredded, but will bring it to the BOD ASAP....... |
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DonnaS
(Tennessee)
Posts:2282
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| 06/15/2008 12:38 PM |
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Laverne,
My vote is to shred it. Have a couple of reliable, perhaps Board and the P.M do it with a person to view. Another antiquated system that is no longer relivant or legal to do, just like the "interviews" Soem of those people might not even be alive. Sounds like the cob webs have accumilated |
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BruceF1
(Connecticut)
Posts:499
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| 06/15/2008 1:59 PM |
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You might want to check to see what's happening on the state level.
Connecticut just passed (and signed by the governor) a law requiring the protection of sensitive personal information such as social security numbers, credit card numbers, driver's license numbers, and so forth. The law covers all "entities" that require such information in the normal course of business, and it requires entities to have and to publish a privacy policy. The law also requires that access be limited, that documents containing numbers be properly disposed of, and it provides a $500 penalty for each violation (a violation being each number that is compromised). |
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MaryA1
(Arizona)
Posts:1453
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| 06/16/2008 10:52 AM |
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Laverne,
I can think of no logical reason the board would need this info. And, more importantly, I can't imagine why a member would provide it. IMO, it should be shredded immediately.
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BrianB
(California)
Posts:1581
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| 06/16/2008 1:49 PM |
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Bruce and Mary:
I eagerly await the first time a Conneticutt Senate Aid, State hospital, Veteran's Affair Office, welfare office, or university loses a laptop with 500,000 SSN's on it. I bet that $500 fine per number gets adjudicated quickly when the state itself messes up.
And, one reason that homeowners may provide such information is simply that once upon a time, they were asked. It's amazing what people would tell you, and still will tell you, if you simply ask them or hold a clipboard in your hands when you do. Remember, until just a few years ago, and in some places still, you can get all the SSN's and credit card numbers, bank account numbers, etc. you want at the county courthouse. Matters of public record, if you know where to look.
I agree, all that info in the HOA possession should be removed. I am just saying it isn't surprising that it exists. |
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BruceF1
(Connecticut)
Posts:499
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| 06/16/2008 2:48 PM |
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Posted By BrianB on 06/16/2008 1:49 PM
Bruce and Mary:
I eagerly await the first time a Conneticutt Senate Aid, State hospital, Veteran's Affair Office, welfare office, or university loses a laptop with 500,000 SSN's on it. I bet that $500 fine per number gets adjudicated quickly when the state itself messes up.
Brian,
They already took care of that with the following patagraph:
"(f) The provisions of this section shall not apply to any agency or political subdivision of the state."
And, there is a $500,000 cap on any single event. |
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BrianB
(California)
Posts:1581
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| 06/16/2008 3:54 PM |
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rotflmao! what's good for the goose cannot be held to the gander, eh? Everyone ELSE must protect such information with diligence, however, you cannot expect US to do that, right? More "do as i say, not as I do" from our elected officials.
You know, if the state congress of Connecticutt (or any state, actually) was an HOA board, we would try to recall them in a heartbeat. |
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