possible misuse of funds

I have been the president of our HOA almost a year now and our treasurer has been on as long as me. We recently were going through old bank statements and noticed that back in 2003 there were two withdrawals from our checking account for $100 and $110 by the treasurer. It is the only time in the 5 year history of our HOA that this was done In asking her about it she does not recall doing this and has no explanation, there are no receipts or notes about it.

Does anyone has suggestions what to do, should we just let it go and put safeguards on our account to prevent one person from withdrawing money?

Thanks

This happened in 2003 and you have questioned the Treasurer at the time who doesn't remember, correct?
My suggestion is based on the fact the amounts for the checks were so little and I am assuming you didn't feel the previous Treasurer was lying, just not remembering, or you might have mentioned that.
We require all of our invoices to have two initials when brought into the office and before a check is drawn for payment. The check requires two signatures. The two initials would be from at least one Board member whose area is responsible for the expenditures i.e. office supplies or AGM expense would fall under the Secretary's domain and the other initials would be our office employee's.
I would say let go of the $210 expenditures you can't track due to lack of invoices and paper trails from 2003. Unless you or the Treasurer have time to spend a weekend in your archives leafing through the boxes of records trying to match those checks up. Quite frankly I value my time higher than that.
Put checks and balances into play now so this doesn't happen again.

Questions: Shouldn't there be a report from the treasurer at every Board meeting? If so, the money in question could have been picked up on earlier than now. The report given by a treasurer at a meeting would have shown you the actual account balance from meeting to meeting and the expenditures. So lets say you met monthly and you had $4,500. in the account as of May 1 and then you met on June 1 and the balance depleted by $210. A simple ledger sheet would have shown what monies were spent.
I also question as to why anyone would be allowed to withdraw money and not have to write a check with dual signatures each and every time money was to leave the account? I would put in place immediately that no checks can be written without the treasurer and Pres or VP of the board co-signing. This way there are no mishaps. You must have a checks and balance system.

Roger, in Arizona, banks look for even less than one signature...

I have been signing checks for 5 years at my association, and the bank won't recognize me as a "signee". I am not an authorized user on the account, so I cannot even get them to give me information, allow me to sign the signature card, or even tell me who IS authorized on the account, so i can see if they will transfer authority.

I suggest you ignore the loss of money, put in safeguards to prevent it in the future (ie, person writing/recording checks is NOT a signatory agent on the check), and never let the past treasurer handle the accounts again.