Meeting Format

Started by WilliamS1 • 3 replies • 1819 views

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WilliamS1 (South Carolina)
Posts: 113

Posted:

Our typical monthly meeting format is as follows.

Sec. report, reading of the minutes,
PM report,
treasurers report,
-
committee reports,
-
old business
new business
-
homeowners forum.

The meeting are open to homeowners and last about 90 minutes to 2 hours. Out of 110 units, we usually have 3-5 home owners present outside of the 9 person board.

We are trying to build attendance at the meetings. I would like to bring the homeowners forum towards the begining of the meeting, after the treasurers report, so HO can get a briefing, speak their mind and then leave if need be.

I am being strongly advised to keep the forum to the end ot keep order in the meeting. Any thoughts?

BradP (Kansas)
Posts: 2,640

Posted:

Bill:

My thought is some of the questions homeowners raise might be answered as the board moves through the agenda, if you let homeowners speak first you might be wasting time. From experience I really don't think you will get a great attendance, we have tried door prizes, and snacks and nothing seems to work.

RogerB (Colorado)
Posts: 5,067

Posted:

William, here is an agenda for a recent Board meeting. There was a very good turnout (~15% of units). The owners each introduced themself and commented on their concern or suggestion. Due to the large turnout this took the first hour of a two hour Board meeting. Their concerns were handled in the second hour during the Board's business portion of the meeting. It worked very well.

AGENDA

Call to Order

Open Session for Homeowners

Approval of Minutes of Board Meeting 4/10/06 (emailed in advance)

Management Report including financials (emailed in advance)

ARC Report

Unfinished Business
Approvals since last Board Meeting

Update Signers on Bank Accounts

Covenant and Rules Violations

Update Rules on Parking

New Business
Neighborhood Watch Program

Association Picnic August 5th

Review of Colorado Senate Bill 06-89

Other

Adjourn

SwanB (Washington)
Posts: 199

Posted:

Here is our Board meeting agenda:
Call to order
Members' Comment Period
Approval of Minutes
Correspondence
Director's Reports
Unfinished Business
New Business
Adjournment

The Members' Comment Period is timed for each member and allows any the placement of any new business to be added to the agenda or referred to a Director's Report (this has generally already been added before the meeting between the member and the Director). The Correspondence also allows this to occur.

I have been on a Board that was not run very well where the Member's Comment Period was allowed to go over 45-60 minutes long. We called these our Board meetings from h*** and wouldn't get home until the wee hours of the night. Totally unnecessary with a bit of diplomacy and an iron hand on the stopwatch.

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