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MercedesJ
(California)
Posts:3
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| 01/07/2008 11:59 PM |
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| In California we get to BUY copies of minutes, bids, contracts, etc. 15 cents a page, don't laugh, it adds up month after month. Also, our contract with our property management company requires at least 3 bids. We have found that sometimes it is hard finding 3 service providers for a specialized product to a HOA. But also we have found that we often need to get MORE than 3 bids, 7-10 bids. It has been my experience that when you try to save money, go cheaper, you end up with a product that does not hold up as well, or costs more to maintain. I prefer quality over cost as quality will pay for itself many times over by lower maintenance costs. There should be a consumers reports for business type products, like community doors & locks & gates & .. |
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MicheleD
(Kentucky)
Posts:4491
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| 01/08/2008 5:29 AM |
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Mercedes said: "It has been my experience that when you try to save money, go cheaper, you end up with a product that does not hold up as well, or costs more to maintain. "
I wholeheartedly agree with you. There have been several times that the "low bidder" has not won the contract from us. Why? All sorts of reasons. Sometimes it's because while the bid may be lower, the materials used do not meet our specs. Or sometimes the vendor does not have the preferred insurance. Or, in one case, the vendor was just a two-man shop. Sure they were abouat $2k cheaper on the year, but with the amount of acreage we need maintained, it's clear that 2 people would not be able to handle it throughout the contract period.
So a resident with a particular ax to grind could possibly attempt to pounce on the fact that a contract might not have been awarded to the lowest bidder. Sometimes it's not always the proper choice, however. |
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RogerB
(Colorado)
Posts:4686
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| 01/08/2008 6:36 AM |
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| Our experience is that we often have saved up to 50% plus getting better services. It does require through evaluation of bids and the bidders by highly qualified evaluators. Poor results can be achieved when one selects 3 unknown companies, solicits bids without a carefully developed RFP, and/or automatically selects the low bidder. |
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