Annual meeting-Flordia

I need some help (Donna & all) about the Annual meeting...The President of our Board and I do not agree on the interpertation of the Annual meeting Bylaw. Our ByLaw states:

"The first annual meeting of the members shall be held within one (1) year from the date of incorporation of the Association, and each subsequent reqular meeting of the members shall be held on the same day, of the same month of each year thereafter, at the hour of 7 o'clock pm., or on such other date as the BOD's may determine. If the day for the Annual meeting of the members is a legal holiday, the meeting will be held at the same hour on the first day following which is not a legal holiday.

It is my understanding that this meeting is suppose to be for the election of officers and for the budget right. Therefore I content that it should be the first of the year as stated (thats when our first Board was elected after take over). The President/PM said that the the line that says "or on such other date as the BOD's my determine"., means they can pick any day, any month of the year. Last year the Annual meeting wasn't until May and this year the Board has set a date for March. This means the HO's are getting no information on the budget until then. I feel this is not right but am out voted. I am interputing that statement as meaning the closest date possible to the day of incorporation. Why would that time limit be included if the Board can pick any date they want?....Also do the HO's get a vote on the Budget or have any input whatsoever?

Donna...it is this one line that she says she (the President/PM) can make any date she wants. I say it means the closest date that is more convient to the members but as close to the date stated as possible. Since the Annual meeting was set for May, this is when the HO's got to vote for new officers. They held the office for 17 months before giving HO's a chance to vote and are doing the same thing again this year. We just had a Board meeting w/the budget on the agenda, only 3 HO's (six bodies-spouses) showed up. The notice was posted on the side of the mailbox...NO notices were sent to HO's that do not live on the property. I can understand not sending to HO's that live hours away in another state but I feel the ones who live locally should be notified. It seems I lose every battle....Our dues are due Jan.1, the CC&R's state that a notice muct be sent at least 30 days in advance, there has been NO notice sent as of today. The same thing last year, only w/a 10% increase, the HO's received no warning, it came as a shock. We still have 14 that have not paid the July dues. The President now wants to change the dues payable quarterly. She is changing this w/o HO's opinion. Isn't this an amendment and isn't a HO vote needed for this action? She says NO....Donna, I would really like to e-mail you privately, you seem to know so much and I am still learning.

She needs to be removed/ recalled/ hung out to dry. How many other Board members know that she is doing this completely against your Docs and the State? Will set up a box for you to communicate with. In the mean time, Google-- "Fl. Statute 720" and click on the first listed item. That is your Bible. Look under meetings, members, etc.

Welcome Shelly,
Unfortunately, in Florida, unless the individual governing documents state so, members do not vote on acceptance or denial of the annual budget. Good BOD's have informal sessions to get homeowner input but the BOD is strictly responsible for it;s passage of the annual budgets in. It doesn't seem quite like the right thing to do but that can be changed thru the State legislature and I hope that they get to it soon.

Work to change (amend) this bylaws so it is very clear. Bylaws should not be ambiguous and all this double talk and leeway to set the meeting gives power to the wrong people.

When does your annual year end?

The annual meeting should be within 2 months of that.

I meant to write---"THEN" we have a conflict.