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Subject: Voluteer Committees
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AmyA1
(Washington)

Posts:98


04/10/2019 7:49 AM  
Our Association has volunteer committees rather than board committees, so the basic roll is to assist the board (getting bids, overseeing financials, developing forms) but they cannot act of behalf of association. We are working on coming up with a clear outline of what they can and can't do. Our Bylaws do state volunteer committee - but also state a complete committee description will followed. This was not done in the past, so the board has requested the committee to develop them.

Like most HOA's finding volunteers is not easy so we do have board members serving on committees, but getting them to separate board duties and committee duties is becoming an issue - hence the need for guidelines.

I am Vice-President and also on the Forms Committee. We have some great volunteers that I do not want to loose, but some are running a bit amok.

Just wondering if anyone has had issues with committees overstepping what they can/can't do? What has worked for your association to set clear guidelines without discouraging people from volunteering?



BarbaraT1
(Texas)

Posts:171


04/10/2019 8:41 AM  
I don't know what you mean by volunteer committees vs board committees.

I'm also unclear as to what some of these committees are for. If you have committees gathering bids and reviewing financials, what does the board do? Do you really need a standing committee for forms? How many forms do you need to develop?

So first I'd start with asking why you have these committees and whether they should exist at all.

Residents join committees because they want to make a difference - if their recommendations are always ignored or overruled they will quickly become frustrated and quit. So I try to give committees as much independent authority as possible. The social committee plans the events. Their overall budget is approved by the board but the specifics of what kind of cupcakes are served or how many easter eggs are hidden, etc is up to the committee. The landscape committee chooses the annual flowers and yard of the month winner. These are low-stakes decisions - the world's not going to end if someone didn't like the flowers this spring - but it gives the committee members purpose.

Yes, committee members will overstep sometimes. Create a charter that spells out what they can and can't do (spend funds without prior approval, sign contracts, etc) but make sure they have something to actually DO.
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