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Subject: What To Do If No Board Member Wants To Be President?
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JosephH2
(Pennsylvania)

Posts:57


01/11/2018 9:32 PM  
I've been President of our HOA Board now for 6 years.

As President I've spent a lot of time doing ALL the managing of our HOA but I'm kind of "burning out".

The other Board members just show up to meetings, I explain what's going on, and they vote their opinions. Other than that, they don't take any active role in managing our HOA.

We will have our Board elections for two positions next April. Most likely the two positions will be re-elected.

After that we will have an election among the Board members as to who the officers will be.

I would like to stay on the Board but not as President.

What happens if no one else wants to be President?

Any ideas would be more than welcome.
TimB4
(Virginia)

Posts:15999


01/11/2018 11:53 PM  
Tell the Board now that you are getting burned out and are willing to run but will not serve again as president. This gives others the opportunity to make a decision. Then see what happens.

If nobody volunteers, the VP performs the duties of President until someone steps forward.

SheliaH
(Indiana)

Posts:2281


01/12/2018 10:41 AM  
Do you have a property manager? If so, could it be part of your burnout is due to a bit of micro-managing? Sometimes you have to step back and let the manager manage - that's what you hired him/her to do. If you don't have a property manager, it may be time for your association to consider hiring one so that will take off some of the pressure from you.

You should also speak plainly to your colleagues as Time suggested - you can't and shouldn't do everything, so it's time for THEM to step up and share in the work. The secretary should be taking the minutes, the treasurer should be reviewing the financials and the vice president can either assist you or be responsible for something else. If you're doing all that, tell those officers to start doing their jobs. I've always felt that every board member should oversee at least one thing, so this would be a good time for everyone to think about what they'd like to do - commit to that and then everyone is expected to report on that thing for subsequent board meetings.

And start learning to say no - before I left my board, I found I was doing so many things, it was becoming another full-time job. Like you, most of the other board members would show up, vote and then go away until the next meeting (and some of them had lousy attendance at that). I eventually had to say I'm not doing X anymore - if it doesn't get done, it doesn't get done.
KerryL1
(California)

Posts:5749


01/12/2018 12:46 PM  
Sheila makes a lot of sense, Joseph.

You need to negotiate with the other directors for each to have at least one assignment. You could do this at a "goal-setting" meeting or some such. Having the VP step up won't work if that person won't volunteer for the role either.

How big is your HOA, Joseph? Do you have a PM? How many are on the Board? You might see more ideas if we know a little more about your situation.
AugustinD


Posts:1121


01/12/2018 1:06 PM  
Consider having each director serve a few months as President, then rotating to the next director, and so on.
JosephH2
(Pennsylvania)

Posts:57


01/12/2018 2:22 PM  
Thanks for the replies so far. Here's a little more info which may help.

Our development has 45 townhouses and 30 semi-attached houses.
We don't have a PM.
We have 5 Board members plus a Treasurer (who is not a Board member).
Our Reserve items are just some sidewalks and two small private roads (our main roads are publicly owned).






GenoS
(Florida)

Posts:2430


01/13/2018 12:28 AM  
What about the roofs? Are they not reserve items?
JosephH2
(Pennsylvania)

Posts:57


01/13/2018 9:50 AM  
The roofs in our development are the responsibility of the individual owners.
PaiN


Posts:0


01/13/2018 12:36 PM  
If the corporation bylaws and/or state law require a president and one can not be 'put in place' then receivership is the ONLY solution. You will NOT have a board of directors.


? Who would sign Corporate Contracts ?

? Who would chair meetings ?


Or would you prefer anarchy where ANY director can do as they please with YOUR money ?



Tough-Love
TimB4
(Virginia)

Posts:15999


01/13/2018 1:51 PM  
Posted By PaiN on 01/13/2018 12:36 PM

? Who would sign Corporate Contracts ?

? Who would chair meetings ?




The VP
PaiN


Posts:0


01/13/2018 2:00 PM  
NOPE

The FORMER VP who is NOW the President.

One of the DUTIES of the VP is to PRESIDE in the absence of the PRESIDENT.



One can not have a VP UNLESS there actually IS a PRESIDENT.


else:

John Doe, Vice Nopresident
TimB4
(Virginia)

Posts:15999


01/13/2018 3:09 PM  
If the Presidents seat is vacant - wouldn't they be absent from meetings?
GenoS
(Florida)

Posts:2430


01/13/2018 6:59 PM  
Posted By PaiN on 01/13/2018 2:00 PM
NOPE

The FORMER VP who is NOW the President.

One of the DUTIES of the VP is to PRESIDE in the absence of the PRESIDENT.



One can not have a VP UNLESS there actually IS a PRESIDENT.

Is that codified anywhere? In 2016 we had no president for a couple of months. Eventually the remaining directors appointed people to the vacant seats and a president was elected. Even though we had no president during that time, we did have a Vice President (who did preside at the next board meeting).
PaiN


Posts:0


01/14/2018 6:48 AM  
Is that codified anywhere? In 2016 we had no president for a couple of months. Eventually the remaining directors appointed people to the vacant seats and a president was elected. Even though we had no president during that time, we did have a Vice President (who did preside at the next board meeting).


precisely

that is EXACTLY the function of the VP

to act as the president when there is no president available

your VP was also empowered to sign contracts on behalf of the corp while acting as pres



your bylaws most probably state and require these actions (in addition to your state's corporate law)
PaiN


Posts:0


01/14/2018 6:53 AM  
IN GENERAL:

Chairman of the Board/Board President

The board chairman or president is responsible for the overall functioning of the board of directors and ensures that all appropriate actions are taken.




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Specifically, the board chair/president:
•Ensures that an agenda is planned for each board meeting
•Presides over meetings of the board of directors and the annual meeting
•Serves as supervisor/liaison with corporate executives reporting to the board
•Serves as primary spokesperson for the organization
•Signs specific documents on behalf of the board of directors and the corporation

Corporate Vice President

The vice president of a corporation may have no specific duties but should be able to fill the duties of president if required. Often, the vice president chairs specific committees or has other regular duties, as determined by the board in its bylaws or on an ad-hoc basis.


Corporate Board Secretary

The secretary of the board of directors has overall responsibility to create and maintain corporate records and other important corporation documents. Included in this responsibility:
•Act in the role of a secretary
• Record minutes of all board meetings and minutes of all committees as needed. Minutes must be taken in a specific form and all board and committee actions must be recorded.
• Keep records of all policies approved by the board.
•Maintain a calendar of corporate events, including the date of the annual meeting and budget approval dates.
•Maintain personnel and payroll records for executive employees reporting directly to the board of directors.
•Keep all records in a safe place and make sure all documents are in good order in case of audits.

Corporate Board Treasurer

The treasurer of the board of directors has primary responsibility for the financial well-being of the corporation but does not take day-to-day responsibility. Included in the board treasurer's duties are:
•Creating and maintaining the corporation's annual budget for each fiscal (financial) year. This responsibility includes presenting the budget to the board for approval.
•Creating, implementing and reviewing financial policies for the corporation.
•Reviewing investment activities of the corporation
•Overseeing the annual financial audit of the corporation (if public) and other audits of corporate records and finances.

•Chairing the board's finance committee
GenoS
(Florida)

Posts:2430


01/14/2018 1:02 PM  
That's good, but property owners' associations generally don't have a Chairman of the Board since all directors are created equal. Once the directors put on their Officer hat, though, things are a bit different. The president is normally the CEO, by definition. There's no hierarchy per se among the directors, and thus, no Chairman of the Board.
PaiN


Posts:0


01/14/2018 1:51 PM  
Chairman of the Board/Board President


Corporate Vice President

The vice president of a corporation may have no specific duties but should be able to fill the duties of president if required. Often, the vice president chairs specific committees or has other regular duties, as determined by the board in its bylaws or on an ad-hoc basis.

KerryL1
(California)

Posts:5749


01/14/2018 5:19 PM  
It also depends on what the bylaws say. Ours, for instance, gives the board the power to authorize who signs contracts.
GenoS
(Florida)

Posts:2430


01/15/2018 4:34 AM  
Posted By PaiN on 01/14/2018 1:51 PM
Chairman of the Board/Board President



I don't understand what that means. There's no "Board President". The president is an officer. The board is composed of Directors. Directors and officers are two different things. Unless the Bylaws spell out "Chairman of the Board" then, I'm afraid, no one is Frank Sinatra.

President of the Association (the corporation) is a thing. There's no "President of the Board". The directors are not subject to the authority of a president.

meter = 100
TimB4
(Virginia)

Posts:15999


01/15/2018 5:08 AM  
Lets simply say that laws and governing documents vary.
Therefore, be sure to check them.
PaiN


Posts:0


01/15/2018 5:25 AM  
Posted By GenoS on 01/15/2018 4:34 AM
Posted By PaiN on 01/14/2018 1:51 PM
Chairman of the Board/Board President



I don't understand what that means. There's no "Board President". The president is an officer. The board is composed of Directors. Directors and officers are two different things. Unless the Bylaws spell out "Chairman of the Board" then, I'm afraid, no one is Frank Sinatra.

President of the Association (the corporation) is a thing. There's no "President of the Board". The directors are not subject to the authority of a president.

meter = 100




valid point
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