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Subject: Online Conferencing for HOA Meetings
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Author Messages
AllisonD
(Florida)

Posts:434


04/17/2017 5:19 PM  
I searched but could only find info about videotaping meetings, sorry if I did not search the correct terms. I am wanting to look into using one of the online meeting services. Does anyone have experience using one? I know we cant post the names online so if you use one would you kindly email [email protected] and let me know how its going? Thanks
TimB4
(Virginia)

Posts:14072


04/17/2017 8:04 PM  
We utilized skype once for a board meeting when I was unable to attend.
It was fair, not great, but fair and accomplished what was required.

Are you looking at this for an annual meeting or simply a board meeting?
GenoS
(Florida)

Posts:1169


04/18/2017 12:37 PM  
This is informative: "Can Meetings be Conducted using a Videoconference Service?" and the answer is yes, provided that the remote participant can hear what's going on at the meeting and be heard by those actually present at the meeting location.

We have used Apple's FaceTime for a few years for board meetings. One of our directors is a seasonal resident and he connects to another on-site director's Apple device so we can see and hear him and he can hear us. Theoretically he can see us also but constantly shifting the local device around to aim its camera isn't perfect. But as long as he can hear and be heard, that's fine. A remote director could even participate over a speakerphone setup.

I don't like getting locked into Apple's ecosystem - Facetime does not play well with others (like Skype) - but as long as we have people on both ends with Apple devices we're good. Another potential problem we're facing in a few months is there is a second director who wants to also participate in meetings remotely. That might be a problem with a 3-way videoconference and what we use now isn't going to work.

Sorry, but I haven't really looked into what services are available. I know it can be done because I've watched videos where multiple participants at different locations all take part in the procedings.
TimB4
(Virginia)

Posts:14072


04/18/2017 4:05 PM  
One thing I didn't like was the inability to see everyone.
This prevented me from knowing if the way I was presenting an issue wasn't being understood or if I was putting people off (as I couldn't read body language).

I was also unable to hear side conversations (which always happen).

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Forums > Homeowner Association > HOA Discussions > Online Conferencing for HOA Meetings



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