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JasminS (California)
Posts: 8
Posted:
I am on the BOD. Myself and another board member have each requested adding a few items to the agenda for an upcoming meeting. The PM (whom we both have a number of issues with) published the agenda for our next meeting and has listed my name and the other board member's name next to each item that we requested to be put on the agenda. No one else's names are listed next to the remaining items. Names have never been listed next to any items on previous agendas. This seems odd to me and the PM has not yet responded to my question as to why she listed our names on there. It seems unprofessional to me, as if trying to point fingers at who wants to discuss these items. Does anyone out there have any thoughts on the subject?

Thanks
BradP (Kansas)
Posts: 2,640
Posted:
Jasmin:

I am not versed in proper procedures but we often do that with our agendas...to me it is a simple reminder of where to start the discussion at. I don't know that I would read a lot into it.
TimB4 (Tennessee)
Posts: 21,047
Posted:
I agree with Brad as we do the same thing.
SusanW1 (Michigan)
Posts: 5,202
Posted:
This is not unusual at all. It simply means that this business has been brought to the meeting by you - and you will do the introductory remarks for discussion - OR present the motion if you have one.

CarolR11 (Colorado)
Posts: 2,563
Posted:
We don't place the item initiator next to the topics on our agendas, but our PM does state it in her Management Report that we directors receive and the director's written request is included too. This reminds directors & the president about who should start the discussion.

There seem to be a couple of advantages to noting the name. On one hand, the practice can show homeowners which directors are contributing ideas and suggestions to the board. This might encourage directors who never contribute (I imagine every board, like ours, has some of those) to actively think about their community.

On the hand, noting the names might also reduce frivolous or illegal items on the agenda. The contributor really needs to know what s/her is talking about.

Our policy is that when a director requests an item for the agenda, s/he must justify in writing to the board prez & PM the reason(s) and include relevant background materials.

The director might write, to use a real example from a few years ago, "Our rules forbid using the interior stairwells [in our high rise] except in cases of emergency. But some residents like to use them for exercise and, in addition, the rule is unenforceable. I recommend that the rule be deleted from our Rules & Regs."
JasminS (California)
Posts: 8
Posted:
Thank you for your input.

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