Stating the schedule for board meetings

We have been interviewing attorneys about doing a CC&R rewrite.

One of the attorneys that we recently interviewed reminded us (a three person board of a 16 unit HOA in California) about the open meeting rules. As well discussed here on this forum this is an extremely difficult law to comply to. Maybe really impossible. But we are going to try.

Up to this point we have been holding open meetings on no particular scheduleabout every three or four months, with one meeting in March for the annual meeting. Our bylaws state that we are supposed to send out a ten day notice, even though the current California law allows a 72 hour notice.

One of the board members suggests that we announce at the next open meeting that we are going to have open meetings every Tuesday night (or possible every 2nd and 4th Tuesday night) and see how that works out. He is suggesting this because he worries about liability for the board and we all agree that besides attempting to comply to the board we want to try to get as much member concensus as possible for our decisions.

My question: If we state a regular schedule does that meet our requirement to announce meetings in advance? Or would we still need to be sending out meeting announcements? Sending out meeting announcements has in the past meant printing and distributing to all resident owners the agenda placed at their front door and mailings both email and postal for the non-resident owners. If we are going to start meeting on a regular and very frequent basis I don't want to have to be distributing a lot more paper.

And it just occurs to me: if we have a lot more meetings does this mean a lot more meeting minutes will have to be distributed?

Tino

For regular board meetings: "Unless the time and place is fixed . . ."

Set the time and place, announce it to all members and that should suffice as your "notice."

Think about it. It is not necessary to notice each meeting if it is on a regular, time and place, schedule.

Tino

I think you are confusing some of the timelines. The 10 day notice is for annual meeting, not Board meeting. The requirement for posting an agenda for a Board meeting is 96 hours or 4 days and it should be posted in the common area of the complex, bulletin board by the mailboxes for instances. An option is to mail, if requested or email, but you need to post in the comon area.

The notice along with the agenda MUST be posted 96 hours before ANY open meeting of the Board. New Executive Session posting rules will take effect starting Janury 1, 2012.

Bottomline, to meet the requirement of Davis-Stirling, you only need to post the agenda 96 hours before the meeting in the common arfea of the complex and be consistent.