over eager owner

We have a very active owner who comes to every Board meeting. I have mentioned it before, but I have a couple of different questions.

Our Master Deed (Governing document) Article 6 Section I states “No alteration or improvement of any type temporary or permanent, shall be made or caused or suffered to be made by any Owner, Occupant or their guests in any part of the Common Areas and Facilities without the prior written authorization of the Board of Directors……

Would Board minute notes be considered written authorization to do something, like paint our handrails?

Would the Association be liable if this person got hurt while doing her volunteer work for our community.

I think everyone in the community may look on me as the horrible person in this situation because I brought the provision of our documents to the Boards attention and this lady has actually done much to help our community.

one Board member (who recently resigned due to Health issues) emailed th Board and said that I had done things like get bids for projects. I went through last years minutes and found where the Board said We are going to get bids etc. Since I am on the Board I assumed the we included me.

I haven't responded to the email yet, because I was too upset to respond appropriately when I first read it. I am checking with the President (who tried without results to slow down this member) and Vice President's response to the email before I do or say anything else.

That said.......... if these are waist height hand rails, how much trouble could he get into painting them? If you think there is a danger, hire a licensed and insured contractor.

It wasn't just the rails. She worked along the base of the building, she put stones in different areas around the buidling. I don't know what else she might have done without some kind of constraint. I wouldn't put it past her to be climbing on a ladder or other dangerous work.

It seems whenever the Board mentions something, she just jumps right on it without even asking approval from the Board.

one more addition. I just talked to another Board member who told me this owner did ask for a 6 ft ladder to do some work in our common areas.

Unless the board actually voted to do it, I would say no. The mere mention of something (like, "it would be a good idea if we did this," or "we need to do this") should not be construed to mean the board has actually approved it.

That's a good example of why Roberts Rules suggests that minutes of a meeting not contain what was said at a meeting; only the actions taken at a meeting.