Scanning paper records to CD for retention

Richard, we are in the process of doing this and it will depend on the document itself.
We are doing the following (some of the time frames are based on State laws, like minutes must be kept forever but it doesn't say in what format):

Board:

Communications with specific lot owners, paper copies, kept until unit is sold
Governing Documents, paper and electronic, kept forever
Minutes, paper and electronic, paper kept for past 10 years
Reserve Studies, paper and electronic, kept forever
Financial (including taxes), paper and electronic, paper kept for past 10 years
Membership Mailing list, paper and electronic, kept until next update
Newsletters, paper and electronic, paper kept past 3 years
Legal opinions, paper, kept forever
Insurance policies, paper, kept until new policy is issued.

Architectural:

Design Change Requests, paper, kept forever
Disclosure Statement Inspections, paper (with pictures), kept for current and past owners
Violations, paper, kept until unit is sold

We discovered that it was best to keep the Architectural forms as paper due to varying computer skills of the volunteers.

Tim