💬 Join us to post & get advice from 50,000 HOA & Condo leaders.

Create Free Account →

⚡ Takes 30 seconds

Already a member? Log in

KevinH (Texas)
Posts: 53
Posted:
When planning for the annual homeowner's meeting, what steps do you generally take?

Since this is when a budget for the new year if presented, this would obviously be among the steps. However, do you generally send it out before the annual meeting (~1 month prior) or just afterwards to those that did not attend?

What about notifying homeowners? What are effective ways to ensure a good turnout (in order to meet quorum)?

With the dry summer, our grass areas are not so green. Even though this was obviously due to the climate and other elements we had no control over (city water restrictions, etc), we received much 'heat' from the homeowners on this issue. What can we do to show we did the best we could under the circumstances?

Any suggestions are welcome. Just gathering ideas and other perspectives to prepare for this meeting.

Thanks.
Kevin

If you cannot see the forest for the trees, back up and get a better view. Don't start to clear a path while still blind.
RogerB (Colorado)
Posts: 5,067
Posted:
Kevin, the steps we take for the annual meeting are to reserve a location; and establish the date, time, and agenda. The Board approves the annual budget and if possible a slate of candidates for election to the Board. We mail notice of meeting notice, Board's budget, and proxy or ballot within the time limits specified in the By-laws.

It can be hard to get a good turnout, that is why we use proxies in Colorado. You could try providing food or drawings to try to entice attendence. Regarding dry grass explain why and ask for suggestions on how to improve from those who are critical.

The members ratify the Board approved budget or if not approved by the members the Board must revise and submit for ratification at a later meeting. The budget and election of Board members occurs at every annual meeting plus other business including any from the floor.

🎯 You've read this entire discussion

Join the conversation with 50,000 HOA & Condo Leaders:

  • ✓ Ask follow-up questions
  • ✓ Share your experience
  • ✓ Get expert advice
  • ✓ Access 350,000 discussions
Create Free Account →

⚡ Takes 30 seconds

Already a member? Log in here