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| Author |
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JohnI2
Posts:0
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| 03/05/2006 2:04 PM |
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I was wondering if the Officers/Directors need to notify all membership if they want to have a working meeting to setup agendas, plan future guest speakers, etc. No voting just a brainstorming session.
What do you call these types of meetings and do you maintain a formal record, etc.
Thank you |
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RogerB
(Colorado)
Posts:3694
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| 03/05/2006 4:23 PM |
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JohnI2, it depends, comply with your Bylaws. If a Board meeting is called then minutes must be kept. The duties you mentioned are often be done outside a Board meeting. For example the President, or managing agent, usually develops the specifics for an agenda. Guest speakers are usually solicited outside a meeting. When committees such as architectural, finance, landscaping, social, etc. hold meetings, often minutes are required.
RogerB |
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Official HOATalk.com Sponsor
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RobertG
(Arizona)
Posts:396
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| 03/09/2006 4:30 AM |
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| Be sure to look to your state's open meeting laws. Arizona would not allow this without giving notice to all members. |
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RosinaD
(California)
Posts:8
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| 03/10/2006 10:40 PM |
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In California this would be called an organizational meeting, you would keep minutes, which would not be privileged, but you would only give a brief summary of what transpired at your next open session meeting.
The president of the board usually calls for agenda items from the other board members about a week and a half before the meeting. We do it through notes or e-mail.
Guest speakers sounds like a good idea for an open session. If you invite them at the beginning, people not interested could come late.
Our board is aways looking to engage the owners as much as possible. We are self-managed and our board and volunteers work very hard. We look at meetings as an opportunity to develop and train our replacements, since non of us want to do this forever. |
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